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5 ways to speed up your payroll process

Amy Bourne |

On the surface, payroll might seem pretty straightforward. Just pay employees the right amount at the right time—right?

Yet if you’re at all familiar with payroll operations, then you’ll know the process is anything but simple. From state and federal laws to PTO, time card errors and overtime, there are a number of risks and consequences businesses face if payroll is not managed accurately.

Due to these complexities, it’s common for the payroll process to turn into a weekly ordeal that everyone dreads. But there are several ways your business can speed up the payroll process and transform it into something much more efficient.

Memorize and stay informed

The better your team understands internal payroll policies and external payroll regulations, the smoother your process will run.

This will help you prepare for every possible outcome and make less errors along the way. A few miscalculations here and there are inevitable, but having a well-defined understanding of every detail of your payroll system will help you bounce back quicker in the event of a human error.

Studying up on external payroll factors like state and federal tax laws is also imperative to ensuring accurate, effective payroll management with minimal setbacks.

Seek (digital) assistance

You don’t need to manage your company’s payroll all by yourself. No matter how big or small your payroll team is, collaborating with a powerful online payroll syncing tool or outsourcing your payroll needs to a third-party might be worth the time it saves you on a weekly or biweekly payroll ordeal.

Integrating the payroll process with online tools or third-party networks, if done correctly, will give your data reporting, collecting and accounting a major accuracy boost.

Let the software do the heavy lifting

With a complete online time and attendance database at your fingertips, there’s no need to waste time and effort with messy paperwork and handwritten notes. ExakTime’s fully automated software can essentially do the work for you by keeping payroll records organized and up to date with much less risk for human error.

Accurate software automation ultimately helps payroll teams save time, money and resources in the long run.

Maintain a consistent payroll calendar

While this won’t always be in your control, keeping your payroll calendar on a consistent cycle for all employees will greatly simplify the payroll process and reduce duplication and other miscalculations.

If you simply have no choice in the matter, and must deal with different payroll cycles for full-time and part-time employees, that’s okay. Just make sure your team is organized enough to handle any of the complexities that may coincide with having multiple payroll calendars.

As long as these calendars are clear, maintained and checked regularly, your team should have no trouble staying on top of employee payroll deadlines.

Keep your team in the loop

Ideally, everyone on your team should be included in the payroll process—not just the payroll department and leadership. Our time clock app, for example, puts more control in the employee’s hands, making it easier for you to focus on other important payroll tasks.

If payroll processing is weighing you down, find out how ExakTime can help.

Author Profile Picture

Amy Bourne is the marketing copywriter for ExakTime. She enjoys learning about the real challenges faced in the construction-related field, and providing content that helps business owners work smarter.

2 responses to “5 ways to speed up your payroll process

  1. Hi, I work as payroll clerk for a company named MAF Industries, who uses Exaktime payroll time keeping system. We are wanting to find out if there is a conference that Exaktime is hosting for us to attend.
    My human resource manager and I would like to have more training with this time keeping system.
    You can reach me at: jwigner@mafindustries.com
    I also can be reached at (559)897-2905
    EXT.124

    Thank you for your time.
    Best Regards,
    Jackie Wigner

    1. Hi Jackie,

      We do webinar and phone training as well as occasional on-site trainings. I will have someone reach out to you directly!

      Thanks for writing,
      The ExakTime Marketing Team

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