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The Anatomy of Great Time Clock Software

Amy Bourne |

There are many options for employee time clock software, ranging from free programs with basic features to pricey solutions with complex capabilities and add-ons.

Sifting through all of these options can be complicated, especially if you don’t know what you’re looking for. So what features make up a great time tracking software? Let’s find out.

Easy to Use

If your software isn’t easy to use, you have to ask yourself if you’re really benefiting from it. From clocking in and out to reviewing employees’ time cards, your time clock software should make you and your employees more efficient, not less.

Software that makes it difficult or time-consuming to track time will frustrate employees and could end up wasting more time than it’s worth. The goal should be to minimize how long it takes to track time—not add to it.

Compatible with Other Software

If your business relies on other programs, such as a payroll processing software, it’s important that your time clock software shares data easily with it. This lets you get the most out of both programs and minimizes the time you or your bookkeepers have to spend on payroll.

If your software programs don’t work together, you’ll have to come up with manual, or time-consuming and expensive, workarounds.

Generates Useful Reports

For some companies, simply being able to track employees’ time accurately is enough, but more ambitious or growing businesses need actionable reports about how their employees spend their time. A good time tracking system can provide relevant data about how long employees spend on certain projects, how much money you’re spending on labor, and more, so that you have the most accurate data about your workforce when it comes time to make decisions.

Has Time Theft Safeguards

One of the biggest problems with paper time cards and other inefficient time tracking methods is that they leave you open to time theft—i.e., paying employees for time they didn’t actually work. Whether it’s biometric verification to prevent buddy punching or GPS tracking to make sure people are actually on site when they say they are, a good time tracking system will have safeguards in place to make sure that your payroll data is 100% accurate—no more stolen time.

So what features does great time clock software have? If it’s not easy to use, isn’t compatible with the other software you need, doesn’t provide actionable information, and doesn’t have safeguards built in to protect your business, you should keep looking for better options.

The good news is, ExakTime has all of these features. Plus, we custom-tailor our time tracking solution to your specific business to make sure you’ve got all the features you need. Want to learn more? Fill out our contact form or give us a call!

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Amy Bourne is the marketing copywriter for ExakTime. She enjoys learning about the real challenges faced in the construction-related field, and providing content that helps business owners work smarter.

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