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Why We Hate Paper Time Cards

Amy Bourne |

When employee time cards or time sheets are filled out manually, scheduling and tasks get forgotten and misrepresented—so the information, especially as it adds up over time, is not even close to accurate.

Here are the most common reasons for inaccuracies in payroll, as well as a solution to keep them from hurting your business.

paper time card problems

Buddy Punching

Not every employee you hire will be 100% honest or have your best interests at heart.

“Buddy Punching” can lead to hours and hours of false work records every month, costing you thousands in payroll.

ExakTime Mobile, our powerful time-tracking app that runs on any smartphone or tablet, eliminates this problem with photo biometrics.

When workers clock in and out from the field with their unique four-digit PIN, our convenient FaceFront Biometrics feature snaps a photo with their front-facing camera, which your bookkeeper can use to verify the accuracy of every punch.

Weekly Hour Inflation

Paper time cards rely far too much on the honors system and human memory.

Hour inflation is a problem faced by employers with a remote workforce of 20 workers or 200—and those minutes and hours add up to a significant and unnecessary monetary loss.

ExakTime Mobile confirms each employee’s location upon clock-in with GPS, so you know they were at the job site when they clocked in and out. If a crew member clocks in or out when they’re outside of the job site area that you’ve designated, their time punch will remain flagged for your convenience.

All time and attendance data is stored in the cloud, allowing you to access it from anywhere—and monitor project costs and overtime, anytime.

Errors from Manual Entry

You probably hire workers for their skills and experience, not their penmanship. When an employee hands you a time card that is so sloppy that a nine looks like a zero, you’re most likely going to have an error in your data entry. Bookkeepers also make mistakes on occasion when manually entering data.

With ExakTime, you won’t have to decode handwritten time sheets anymore—or go out to pick them up. Everything is there in your system, so that you or your payroll personnel can prepare for payroll early, collect online employee sign-offs on time cards and sync the data directly to your accounting program.

Author Profile Picture

Amy Bourne is the marketing copywriter for ExakTime. She enjoys learning about the real challenges faced in the construction-related field, and providing content that helps business owners work smarter.

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